Offsite Records Storage
Many businesses concluded that the benefits of outsourcing records to an offsite records storage company is the most effective way to maintain space management. Understandable, seeing that space is not necessarily a commodity that is easy to come by.
Retaining your documents for an extended period is necessary due to legislation requirements. This can become a major issue for medium and small sized businesses over prolonged periods of time. Secure Storage offers a solution. We can keep your documents in our secure facility and once the documents are requested, we scan and send them directly you within half a day.
How does offsite Records storage work?
One might think; ‘why would I outsource my documents?’ Keeping them in-house seems easy indeed. They are easy to access and protected from the outer world. However, there is one massive issue with that. Space management. If you are a small or medium sized business with only a few rooms, where would you leave your documents? You might have a storage room that takes up 10 m² in your office but storing your documents here is a waste of space and this could be better utilised. Add to that, the time it would take a member of staff to search for a certain document, this time could be put to the benefit of your trade instead.
That’s where we can save you time and money. Once you decide to make use of our secure offsite records storage, our security agents will pick up your documents and transport it after the vetting process. With a service tailored to your needs, we can offer document shredding once records are not needed anymore. Do you need those documents again? Within a few hours you’ll be receiving those via fax or e-mail, straight from our secure offsite records storage.
Reasons to consider offsite storage
The importance of using an offsite storage facility such as the one we offer at Secure Storage Solutions is down to maintaining your duty as a private or public company in following data protection laws put in place by the government. With the recent GDP regulations coming into effect in 2018, the laws surrounding the way companies store and use customer data has been tightened further with harsher sanctions being inflicted upon any company that is deemed to be in breach of the regulations.
Due to the increased scrutiny surrounding data, a lot more companies are starting to take storage of company data and documents more seriously. This is why offsite storage is a growing offering with many companies deciding to keep their records as safe as possible in a highly secure facility such as the one offered at Secure Storage Solutions.
How much does it cost?
At Secure Storage we are honest and upfront when it comes to costs and prices. Depending on the volume of the documents you wish to store, we create a quote based on your wishes. We will take in to account digital scanning, if you wish to receive your documents digitally, we will include this in the price specified.
We would be more than happy to discuss and review your archive needs. For a quote or further information on our offsite records storage please call now 0151 293 4000 or fill in our enquiry form.