Bulk Scanning Services

Thinking of going paperless, but overwhelmed by years of paperwork? Our bulk scanning services provide efficient bulk document scanning to help you digitise with confidence.

Companies move to a digital document storage system not only for environmental reasons but also because it is much more convenient to store documents digitally. Many firms know how it feels to have a massive backlog of documents that take up a massive amount of space. To add to that, finding the correct documents can be a complete nightmare because it takes time to search through your storage.

If you're looking to go paperless, our bulk scanning services could be a great fit.

Bulk Document Scanning

Most companies have filing cabinets overflowing with old paperwork and documents that they don’t know what to do with, and many do not have the time or manpower to spend days scanning and digitising the information in a digital format.
A bulk document scanning service will use state-of-the-art equipment and technology to scan and digitise all your paper documents and images.

The initial cost of bulk scanning can be expensive, but at the end of the day, it is worth the cost because you will have all your documents saved as electronic files that are easily accessible from any office or location in real-time. Bulk document scanning makes use of the latest technology to turn your paperwork into electronic files, and documents can be indexed according to pre-agreed criteria, allowing for quick and accurate retrieval of information.

The majority of bulk document scanning services will collect paper documents and files from your business and transport them to their document scanning facility, where they will be scanned and digitised. The documents will then be returned to you as digital files that can be stored in various places, including cloud-based storage, USB sticks and on several hard drives.

If, for legal or security reasons, you cannot allow your documents to leave your premises, bulk document scanning services also provide onsite scanning. This enables them to bring their state-of-the-art scanning equipment to your premises and scan your documents in a safe and secure environment.

Onsite bulk document scanning is not as cost-effective as offsite scanning because of the logistics involved in moving the equipment, but for companies dealing with highly sensitive information, it is the best solution, and they can oversee the entire process.

Bulk Scanning Services: How it Works

You can call one of our specialists in order to gauge the size of the project and see what your options are. We can also do an on-site visit in order to establish the size and scope of the work needed to be carried out. The on-site visit can take up to an hour.

Once you agree to use our bulk scanning services after accepting our offer, we shall then sit down with you in order to complete a plan for your project. Our Bulk Scanning Service is perfectly equipped to collect your documents and transport them securely to our scanning depot. We have state-of-the-art technology available at our scanning depot.

The scanning project starts once your documents arrive. We prepare your files thoroughly before proceeding and remove any material that could stop the scanning process. This includes paperclips or post-it notes. The files will then be scanned and transferred to your chosen method of storage.

For many years now, Secure Storage has offered all document storage and document management services to various sectors. Whether that be document shredding or advanced and developed document scanning solutions, in both Liverpool and the Wirral, we can help you digitalise your files to forms like PDF and JPEG. Call us today on 0151 293 4000 for any questions regarding scanning and document shredding.

With property becoming more expensive to own or rent and many people working from home or a shared office, nobody has space anymore to store thousands of pages of old documents.

Paper takes up a lot of valuable real estate, and even if you can afford the secure storage space, it could be far better utilised and potentially generate an income for your business.

Besides the cost of storage, paper degrades, rots, and can easily be misplaced or damaged, resulting in the loss of vital business records and information. Basically, paper filing is old school, and digital archives are the future, and you need to move with the times.

The Benefits of Our Bulk Document Scanning Services

Running a business today shouldn’t mean drowning in paper. Filing cabinets, archive boxes and off-site storage might feel normal to have around, but they quietly cost time, money and space every single day. Bulk document scanning replaces paper heavy systems with secure, searchable digital records that actually support the way modern organisations work, now and in the future.

Reclaim Valuable Office Space and Cut Your Storage Costs

Paper builds up fast and compliance rules, legal retention periods and ‘just in case’ filing can mean documents are often kept far longer than anyone expects.
Our bulk document scanning changes that completely. We can convert thousands of paper files into digital documents, which removes the need for physical storage. That freed-up space can be put to better use:

• Extra desks for growing teams
• Meeting rooms or quiet working areas
• Safer, less cluttered offices
• A more professional environment for staff and visitors

Once scanning is complete, documents that are no longer required in paper form can be shredded, which helps you stay compliant while permanently reducing storage costs.

Bulk Document Scanning Protects Your Information

Documents are valuable sources of information, but the paper does not last a lifetime. Paper documents that are constantly handled quickly become brittle and can easily be torn, misfiled or damaged by careless employees, and the ink fades when continuously exposed to the light.

Digital images and documents, however, are far less likely to be lost, misfiled or damaged, and you can make multiple backups that are stored in different locations, ensuring your documents are safe from degradation, misplacement, and damage caused by fire, water, and other hazards.

Scanned Documents are Easily Accessible

With more and more companies having a global presence and offices around the world, there is a growing need for all documents to be accessible at all times in many different locations. An office in London, Birmingham or Manchester can’t wait for their New York, Singapore or Hong Kong branch to open so that a secretary can physically search through a storage room to find a dusty old document that then needs to be scanned and emailed.

This is a time-consuming process that will lead to frustration and frayed tempers. It is far better to have all your documents bulk-scanned and saved in cloud-based storage so that they are accessible to all employees.

Find What You Need in Seconds

Think about how often time is wasted searching for paperwork. Someone checks a cabinet. Then another cupboard. Then a box in storage. Before you know it, half an hour has gone and the document still hasn’t been found. With bulk document scanning, that stops.

Scanned documents can be indexed and made searchable, allowing staff to locate files in seconds using simple keywords. No digging. No delays. No frustration.

This is especially valuable for organisations with:

• Multiple departments
• Remote or hybrid teams
• More than one office location
• High volumes of customer or client records
• When information is easy to find, work flows faster and staff spend less time chasing paperwork.

Improve Security

Paper documents are surprisingly easy to access, copy or misplace and sometimes it’s also without any record of who handled them. Once a file leaves a cabinet, control is basically lost.
Digital records give you far more control.

Bulk document scanning allows you to apply:

• User permissions
• Password protection
• Audit trails
• Encrypted storage

It's a safer, more accountable way to manage information, especially for confidential or regulated data.

Support Compliance and Future Audits

Compliance isn’t just about making sure you've kept hold of documents, it’s also about being able to produce them when it's required.
Digitised records are much easier to manage, retrieve and present during audits, inspections or legal requests. Bulk document scanning creates a clear, structured system that grows with your organisation instead of holding it back.

Bulk Document Scanning: A Smarter Way to Manage Information

Our bulk scanning services will reduce costs and align with how your organisation actually works. If you are ready to reduce storage costs, improve access to your documents and put a long-term solution in place, we can help.

We would be more than happy to discuss and provide the bulk shredding services you need. For a quote or further information on our bulk scanning services, please call us now on 0151 293 4000 or fill in our enquiry form.