Document Scanning

Document Scanning Services

Are you looking to outsource all your scanning and retrieval requirements in Liverpool or the Wirral? Or implement hard-copy storage and scan-on-demand service? Secure Storage Services has the expertise to provide a cost-effective solution to your digital scanning needs.

Using the latest Canon scanner technology, coupled with comprehensive quality checks, you can be sure that Secure Storage Services provides a secure and reliable document scanning service for your digital conversion needs. From bulk document scanning to simple organisation of files, our team of experts can make life easier for you. Call 0151 293 4000 to learn more.

How Our Document Scanning Process Works

We keep the process straightforward and transparent from the start.

We start with an initial consultation to understand your requirements, including the volume of documents, the type of files, and how you need them organised. From there, we’ll provide a clear quote and timeline.

If you choose to go ahead, we’ll either arrange secure collection of your documents or carry out scanning on-site, depending on your needs. Before scanning begins, all documents are carefully prepared, which includes sorting, removing staples, and ensuring everything is ready for accurate capture.

Your documents are then scanned using high-speed equipment, with quality checks carried out throughout to ensure nothing is missed. We can also apply indexing and OCR, making your files fully searchable and easy to retrieve.

Once complete, your digital files are delivered in your preferred format. We can also arrange secure storage, return of original documents, or confidential destruction, depending on what works best for your business.

Benefits of Document Scanning Services

There is an increasing demand for documents and other important information to be stored digitally, as well as physically. By using a professional document scanning company such as ours, you can be sure that your documents are kept in safe hands. Investing in document scanning solutions can also benefit your company by helping you: 

• Reduce time spent on finding important documents

• Reduce spending on printing, paper, and physical storage

• Remain compliant with GDPR and other regulations with secure digital access

• Protect sensitive files like patient data or legal documents with encrypted storage and restricted access

• Boost your eco-friendliness by cutting down on paper waste

• Prevent potential issues like loss and damage

• Free up space in your office by removing the need for bulky archive rooms.

We also offer Large-format scanning is a specialised service that focuses on converting oversized documents such as blueprints, maps, engineering drawings, and other large-scale papers into digital formats. This service is essential for industries that rely heavily on detailed and expansive documents, such as architecture, engineering, construction, and cartography.

By digitising these large documents, businesses can preserve vital information, improve accessibility, and enhance the ability to share and collaborate on projects. We can save your documents in a variety of digital formats so they can be further edited digitally on appropriate software.

Get in touch to learn about our document scanning Liverpool services today.

Security and Compliance

At Secure Storage Services, we follow strict procedures to ensure your documents are protected at every stage. This includes secure collection and transport, controlled access to our facilities, and careful handling throughout the scanning process. 

All staff are trained in data protection and confidentiality, and enhanced DBS checks are carried out where appropriate. We also support compliance with GDPR and the UK Data Protection Act 2018, helping you meet your legal obligations when managing and storing information. Whether you’re scanning medical records, legal files, or internal business documents, you can be confident that your data is handled securely and responsibly.

Common Industries We Work With

Certain industries require more documentation than others, which is why we frequently work with specific industries to ensure their document scanning is kept up to date and to high standards.

Common industries that use our document scanning services include:

• Schools, Universities, and College document scanning
• Financial document scanning
• Legal document scanning
• Medical document scanning

If you are an educational institution, financial or legal firm searching for document scanning in Liverpool and beyond, we can help at Secure Storage.

Why Invest In Digital Document Storage?

Secure Storage Services offers an affordable document digitalisation service as part of our core document scanning services. We use Optical Character Recognition (OCR) technology. Your documents will then be indexed according to pre-agreed rules, allowing for speedy and accurate retrieval of electronic documents.

We can also provide large-format scanning for larger documents, such as photos or building layouts. Come and see us at our state-of-the-art storage facility to find out why we are the right document scanning company for you.

What Is Scan On Demand?

Scan on demand is a 'pay as you go' service. Initially, we scan all your paper documents at our custom facility. If you request access to these documents, we will convert the documents you request 'on demand'. The documents you require are typically converted into digital versions.

Scan on demand allows you to access all the benefits of 'going paperless' without the associated cost. All your documents are stored off-site, but you can still access documents in a digital format as and when documents must be viewed, making things much simpler for you.

Choosing to outsource document scanning in Liverpool means that you no longer need to deal with the time-consuming element of document scanning yourself, so you can focus on admin or business elsewhere. 

What Is Bulk Document Scanning?

Another document scanning service we offer is bulk scanning. Is your business or organisation planning to move to a paperless system but wondering how you could scan a large volume of documents that you have built up over the past few years? Our Bulk Scanning Services could be the perfect document scanning solution for you to invest in.

Our bulk scanning services involve scanning all of your paper documents at once. This task is more expensive upfront than scan on demand, but it will speed up the retrieval process and be a worthwhile investment, particularly when documents must be retrieved in real-time.

One advantage of bulk scanning is that you can destroy the physical paper documents once they are all scanned into our system, eliminating the costs associated with paper document storage and freeing up space.

Our bulk document scanning services involve the collection of paper documents from your business, and your documents will then be transferred to our document scanning facility. A team of workers will then scan your documents into a digital format via bulk scanning.

Whether you are trying to protect scanned images or necessary invoices, our highly secured facility will keep everything as safe and secure as possible until you are ready to collect your documents. To invest in bulk scanning, you can call one of our specialists to gauge the size of the project and see what your best document scanning options are.

We can also do an on-site visit to establish the size and scope of the work needed to be carried out which can take up to an hour. Phone up today on 0151 293 4000 to enquire.

What Is Day Forward Scanning?

Day forward scanning is when you select a 'launch date' for document scanning. Documents created before this date will not be subject to document scanning, whilst documents created after this date will.

This approach will save you money compared to the bulk scanning explained above. This also allows you to better keep on top of document management going forward.

Following your launch date, Secure Storage Services will endeavour to collect your paper documents from your business regularly.

Scanning Medical Records

In a medical setting, the retrieval of documents could be the difference between life and death. That's why we offer a specialist document scanning service for our medical clients in the North West. These clients typically include hospitals, GP practices, dentists, and pharmacists.

Many of our medical clients require medical records to be digitalized and scanned, allowing for speedy retrieval and increased security. Digitalising medical records enables multiple professionals to access comprehensive records in seconds rather than days, and provides you with more space in the office.

For many years, Secure Storage Services has become the number one provider for the storage, archiving, indexing and scanning of medical records for hospitals, GP practices, dentists, and pharmacists. The service we offer is affordable, secure and highly dependable.

Scanning Legal Documents

Another important aspect of our work is legal document scanning. Law firms in England and Wales must store documents for many years due to legal requirements in this area. At Secure Storage Services, we assist law firms in this area.

We help law firms in Liverpool and the Wirral to store legal documents according to laws and regulations governing their industry. We also understand that client confidentiality and security are also incredibly important.

What Is Onsite Scanning?

On-site document scanning is typically appropriate when you require the digitalisation of highly sensitive information. You may not be willing to allow these documents to be stored off-site for these reasons.

If so, we can accommodate your needs. Before onsite scanning begins, our skilled project managers will work closely with you to ensure documents are scanned quickly, cost-effectively and securely.

Whilst on-site scanning is not as affordable as off-site scanning, you arguably do receive a better level of service. This is mainly because you will be physically present while your documents are scanned.

When we carry out onsite document scanning, we bring our state-of-the-art scanning equipment. This equipment can scan over 200 pages per minute, and all of our team members are subject to an enhanced DBS check to ensure the information scanned is kept safe and confidential. Whether you require bulk scanning services, scan on demand or want to improve your business's document management, we can help today.

Archive Scanning Services

Our specialist team also provides archive scanning services to businesses across the UK. By using this service, you will securely keep your documents off-site and request the information when you require it.

This ties in nicely with our Scan on Demand service – all documents are scanned and returned within just a few hours. This improves data protection, saves you time and office space and reduces overall costs for your business.

Post Scan Storage & Destruction

Our comprehensive archive storage and secure destruction services can ensure the correct procedures are in place following the digital conversion of your documents. Whether you require document shredding, wish to store documents safely in our facility, or want to receive hard copies back, we can accommodate your needs.

Secure Storage Services is a well-established company registered in England. If you're interested in a quotation or further information on document scanning services, please call now 0151 293 4000 or fill out our enquiry form.

Further Resources

• Document storage
• Document shredding
• Read articles about document scanning
• Contact us