Legal Document Scanning

At Secure Storage, we have provided professional document scanning solutions to clients across a wide range of sectors for over 20 years. Serving both Liverpool and the Wirral, we help organisations digitise their paper records into secure, accessible formats such as PDF and JPEG.

An important part of a law firm's daily operations is analysing information, which often involves a lot of paperwork. This could take up a lot of space in the short term, and retrieving these documents when needed could prove equally difficult. Archiving services offer a secure and efficient solution for storing and managing legal documents, helping law firms maintain compliance and easy access.

That is why the services we offer make a massive difference for you and your law firm. Digitalising your documents and being able to access them within hours can make your day much more effective. Call us today to see how we can help your law firm get through this.

Legal Document Scanning Services

Document scanning services have become an essential solution for organisations looking to streamline operations and improve document management.

A professional document scanning service converts physical documents, such as paper records, legal paperwork, and sensitive files, into digital files that are easy to store, search, and retrieve. This process involves advanced scanning services that convert paper documents into digital formats such as PDF, JPEG, or TIFF, ensuring that important information is preserved and accessible at all times.

For legal firms and law offices, the shift from physical document storage to secure digital formats offers a significant advantage. Not only does it reduce the need for bulky physical storage, but it also enhances document security and allows for instant access to important files.

By digitising sensitive documents, law firms can increase efficiency, save valuable office space, and ensure that their documents are managed and stored securely. Whether you are handling large volumes of legal documents or need to scan documents for ongoing cases, our legal document scanning services provide a reliable and cost-effective way to manage your information in a secure and organised manner.

Specialist Support for Law Firms

We understand the unique requirements of legal practices handling highly confidential information. Our processes are designed to ensure complete security and compliance at every stage of document management.

For particularly sensitive materials, we offer on-site scanning services, allowing all documents to remain within your premises throughout the digitisation process. Once scanning is complete, we can securely dispose of physical copies through high-security, cross-cut shredding, performed to millimetre precision.

Our facility operates under 24/7 monitored security, and all shredding and scanning activities are conducted in full compliance with GDPR and EU data protection regulations.

With Secure Storage, you can be confident your legal documents are handled with the utmost discretion, professionalism, and care.

Why Choose Our Legal Document Scanning Services?

We understand the importance of confidentiality in the legal industry. Our scanning process follows strict information security management systems and complies fully with GDPR and other relevant data protection standards.

• Legal admissibility and accuracy: We use advanced technology and maintain a full audit trail to ensure your digital documents are accurate, traceable, and accepted in court.

• High volume and multi-format scanning: Whether you’re digitising a few boxes or an entire archive, we handle bulk scanning projects efficiently. Our equipment supports a wide range of document types and file formats, ensuring every record, from contracts to case notes, is captured in perfect detail.

• Secure collection and storage options: We offer secure transport boxes, tracked vehicle collection and onsite scanning facilities to guarantee the safe handling of your documents. Once digitised, files can be stored in encrypted cloud storage or secure physical archives.?

Increase Efficiency

Dont be buried under paperwork or the process of managing mountains of paperwork. Here at Secure Storage, our highly secure facility is the perfect place to keep all your legal paperwork and documentation. Not only will we scan every item and make it easily available to you, but we will also handle your documents securely throughout the entire process, keeping them for the requested amount of time and then safely destroying those you are no longer obliged to keep, all in accordance with confidentiality standards.

Scanning and filing paperwork can be a time-consuming and costly process for both human resources and ink cartridges. When you remove this burden, the office will perform better, have more space and become more organised. This will free up your time and take away the pressure of storing paperwork and monitoring which documentation can be legally destroyed, helping you save time and streamline your workflow.

Full Digitalisation of Documents

Not only do you save valuable time on searching documents by digitalising, but you are also choosing the safer option. Going for the digitalisation of your documents means that in a virtual environment, your files are much safer and will not fall victim to a mistake in filing, nor will you ever lose a document again. Additionally, digitalisation helps in streamlining operations for law firms by simplifying processes, improving access to information, and reducing manual handling of documents.

The digitalisation of documents is not only a money-saving tool, but it can also be an important asset in other ways. Many law firms have struggled with retrieving important files, and it could be a decisive factor in a case. Imagine losing that document that could make the difference in a case.

At Secure Storage, we can help you become more efficient through legal document scanning. Instead of having to clean through storage facilities to find that document you were searching for, with a few clicks, you can request a document that will be sent to you as soon as possible. Digital access to documents can also improve collaboration among team members by making it easier to share and access information quickly.

Document Management and Security

Effective document management is essential for law firms handling sensitive data and confidential legal documents. By transitioning to digital document management systems, legal professionals can ensure that their scanned documents are stored safely and protected from unauthorised access. Secure storage solutions, combined with robust information security management systems, help safeguard sensitive information and maintain compliance with industry regulations.

Digital document management also allows for detailed access controls, ensuring that only authorised personnel can view or modify important files. Features such as audit trails and secure destruction protocols provide complete peace of mind, as every action taken on a document is tracked and recorded.

Additionally, digital files can be encrypted and backed up in secure cloud storage, further reducing the risk of data loss or breaches. For law firms, this means that sensitive documents are not only stored securely but are also easily retrievable when needed, improving collaboration and increasing productivity across the organisation.

Which Type of Digital Formats Do You Return Our Documents in Once the Scanning Is Finished?

We offer a range of digital formats for your scanned documents, including PDF, TIFF, BMP and JPEG, so you can choose the option that best suits your storage or presentation needs. Most clients prefer PDF, as it provides efficient compression and compatibility across a wide range of devices and software. If you’re unsure which format is best for your project, our team can advise you.

What Type of Documents Can Be Scanned?

We can scan all paper-based documents for you. We can also scan any size of paper, from legal letter to tabloid.

If you have old deeds or documents of irregular size, we can also scan them for you and produce digital versions. Medical records can also be securely scanned and digitised, ensuring compliance with privacy and data protection standards. Digitising your documents helps free up valuable storage space in your office.

Is There a Limit on the Number of Documents That Can Be Scanned?

There is no limit on the number of documents that can be scanned. We work with state-of-the-art machinery that allows us to scan a large number of documents simultaneously. However, depending on your situation and the number of documents needed to scan, it might take a little bit longer.

Enquire About Our Legal Document Scanning Services

Embracing legal document scanning services is a smart move for any law firm looking to increase efficiency, improve document security, and save valuable time and office space.

For further details on how Secure Storage can help your firm achieve these benefits, don’t hesitate to get in touch today by calling us on 0151 293 4000.